Wikimedia nzwikimedia https://nz.wikimedia.org/wiki/Main_Page MediaWiki 1.42.0-wmf.20 first-letter Media Special Talk User User talk Wikimedia Wikimedia talk File File talk MediaWiki MediaWiki talk Template Template talk Help Help talk Category Category talk TimedText TimedText talk Module Module talk 6 2 98 4 2006-05-13T04:52:24Z NigelJ 2 Add {{CopyrightByWikimedia}} wikitext text/x-wiki {{CopyrightByWikimedia}} Wikimedia New Zealand Logo, created by Delphine from Chapters Committee s0ahh42ij9xnd9zbncx2jz147fkj7ab 10 4 24 15 2006-05-12T07:55:27Z Brian New Zealand 3 image size wikitext text/x-wiki {| class="messagebox flag" style="border: 1px solid #8888aa; width:75%; padding: 0px; font-size:16pt;" |- |align="center"|[[Image:Flag_of_New_Zealand.svg|center|60px]] |- |- |align="center"|'''Wikimedia New Zealand''' |- |} s03afz0q2rc1idlp3htvqj0jqp8ua3s 8 5 1809 9 2011-03-27T13:16:17Z Krinkle 201 [[mw:RL/MGU|← Migration]]: [[mw:RL/MGU#.3Cpre.3E_tags_around_resources|As of 1.17 wikitext is no longer rendered in previews]] css text/css /* CSS placed here will be applied to all skins */ /* Messagebox templates */ .messagebox { border: 1px solid #aaaaaa; background-color: #f9f9f9; width: 80%; margin: 0 auto 1em auto; padding: .2em; text-align: justify; } .messagebox.merge { border: 1px solid #c0b8cc; background-color: #f0e5ff; text-align: center; } .messagebox.cleanup { border: 1px solid #9f9fff; background-color: #efefff; text-align: center; } .messagebox.standard-talk { border: 1px solid #c0c090; background-color: #f8eaba; } cki24ktdv2xm7ok7zl6632hh1rl5jc5 0 6 1779 1771 2009-09-03T22:01:34Z 122.57.121.58 +Joining wikitext text/x-wiki ==People interested in helping to create a local chapter== '''Please add your name below''' if you would like to help out or take part. {| cellspacing=10 |- style="font-weight:bold;" |Number |Name |Username |Email link |- |1. |[[m:User:Bg|Jasper Bryant-Greene]] |[[m:User:Bg]] |[[m:Special:Emailuser/User:Bg|e-mail]] |- |2 |[[User:Brian New Zealand|Brian Anderton]] |[[User:Brian New Zealand|Brian New Zealand]] |[[Special:Emailuser/Brian New Zealand|e-mail]] |- |3 |[[m:User:GeorgeStepanek|George Stepanek]] |[[m:User:GeorgeStepanek|GeorgeStepanek]] |[[m:Special:Emailuser/User:GeorgeStepanek|e-mail]] |- |4 |[[m:User:Dramatic|Richard Grevers]] |[[m:User:Dramatic|User:Dramatic]] |[[m:Special:Emailuser/User:Dramatic|e-mail]] |- |<s>5</s> |<s>[[User:NigelJ|Nigel Jones]],</s> |<s>[[User:NigelJ|NigelJ]],</s> |<s>[[Special:Emailuser/User:NigelJ|E-mail]],</s> |- |6 | |[[:en:User:Hamedog|Hamedog]] |- |7 |[[m:User:Matt von Furrie|Matt von Furrie]] ||[[m:User:Matt von Furrie|Matt von Furrie]] |[[m:Special:Emailuser/Matt von Furrie|e-mail]] |- |8 | |[[m:User:Evil Monkey|Evil Monkey]] |- |9 | |[[User talk:gadfium|gadfium]] |- |10 |[[m:User:Lholden|Lewis Holden]] ||[[m:User:Lholden|Lewis Holden]] |[[m:Special:Emailuser/Lholden|e-mail]] |- |10 |[[User:TheFearow|Matt Johnston]] <!-- Note: I am unable to link to the EN wikipedia, so I used this account --> ||[[User:TheFearow|TheFearow]] |[[Special:Emailuser/TheFearow|e-mail]] |- |11 |[http://en.wikiversity.org/wiki/User:Countrymike Brent Simpson] ||[http://en.wikiversity.org/wiki/User:Countrymike Countrymike] |[[Special:Emailuser/Countrymike|e-mail]] |- |12 |[http://wikieducator.org/User:Leighblackall Leigh Blackall at Wikieducator] ||[http://en.wikiversity.org/wiki/User:Leighblackall Leigh Blackall at Wikiversity] |email leighblackallATgmailDOTcom |- |13 |Henri Shustak ||not created yet |email nz_wikimedia_org_2008.shustak@neverbox.com |- |14 |[[m:User:Bjankuloski06|Bojan Jankuloski]] ||[[m:User:Bjankuloski06|B. Jankuloski]] |[[m:Special:Emailuser/Bjankuloski06|e-mail]] |- |} ==Notes== * A userbox has been created for Wikipedia users, you can just add <nowiki>{{User:NigelJ/Templates/User WMNZ}}</nowiki> to your userpage. * Wikimedia New Zealand currently has a mailing list hosted by Wikimedia, which is located at http://mail.wikipedia.org/mailman/listinfo/wikimedianz-l it may be of interest to join, as it is the best method at present of communicating en-mass * There is also an IRC channel, [irc://irc.freenode.net/wikimedia-nz #wikimedia-nz on irc.freenode.net] ===Domain=== Even though I've crossed my name off, I am happy for the domain to be passed onto the society once formed, if there are any DNS updates needed or anything like that, just [[Special:Emailuser/NigelJ|email me...]] b0vbail7pro6cavbpelq99ob1mbrif7 0 7 1747 1746 2007-09-29T04:53:45Z Brian New Zealand 3 /* Annual General Meetings */ wikitext text/x-wiki =The Draft Constitution of Wikimedia New Zealand= ==Name== :1. The name of the organisation shall be '''Wikimedia New Zealand Incorporated'''. Hereinafter referred to as the “Society” == Description== :2. The Society is duly Registered and Incorporated under The Incorporated Societies Act 1908. :3. The Society is (a) non-sectarian and (b) non-party political in that it does not, except by the submission of questions and the publication of answers thereto, influence or seek to influence the views of its members regarding any candidate for public office or any political or municipal party. :4. ::(a) The Society supports the work of the Wikimedia Foundation, Inc Hereinafter referred to as the “Foundation” a non-profit company incorporated in Florida in the United States of America, however the Society is not legally an entity of the Foundation. The Society represents the Foundation morally but not legally. ::(b) The Society is granted the right to use trademarks and logos of the Foundation; this authorisation can be unilaterally revoked by the Foundation at any moment. :5. The Society shall be a non-profit organisation. Specifically: ::(a) The assets and income of the Society shall be applied solely in the furtherance of its aims as set out in rule 7 of this constitution. ==Interpretation== :6. In this constitution, unless the context otherwise requires: ::(a) “Cheque” means a personal cheque or a bank cheque. ::(b) “Committee” means the Committee of the Society. ::(c) “Committee Meeting” means a meeting of the Committee. ::(d) “Committee Member” means any Member who is on the Committee. ::(e) “Majority vote” means a vote made by more than half of the Members who are present at a Meeting and who are entitled to vote and voting at that Meeting upon a resolution put to that Meeting. ::(f) “Meeting” means any Annual General Meeting, any Special General Meeting, and any Committee Meeting. ::(g) “Money or Other Assets” means any real or personal property or any interest therein, owned or controlled to any extent by the Society. ::(h) “Payment” means any transfer of legal tender by cash, electronic transfer, bank cheque, or any other means of paying legal tender, and includes payment by personal cheque. ::(i) “Rules” means these rules, being the rules of the Society. ::(j) “Society Meeting” means any Annual General Meeting, or any Special General Meeting, but not a Committee Meeting. ::(k) “Use Money or Other Assets” means to use, handle, invest, transfer, give, apply, expend, dispose of, or in any other way deal with, Money or Other Assets. ::(l) “Written Notice” means hand-written, printed or electronic communication of words or a combination of these methods ::(m) The term “Wikimedia Projects” refers to projects run by the ‘Foundation’ ::(n) The term “The Act” refers to the Incorporated Societies Act 1908. ::(o) The term “School” refers to any Education body, under the Education Act 1989. == Objects== :7. The aims of the Society are: ::(a) To promote Wikimedia projects and free content in general; ::(b) To encourage the use of Wikimedia projects in education at all levels; ::(c) To provide a first point of contact for media people seeking comment from New Zealand contributors to Wikimedia projects; ::(d) To recruit people to contribute to Wikimedia projects, educating them on the use of MediaWiki software; ::(e) To organise conventions where members can meet. ::(f) To facillitate research on topics which relate to New Zealand; ::(g) To make use of or encourage the use of Wikimedia projects for the advancement of education in Schools; ::(h) To defend the right to create, use and share free content ==Membership== :8. ::(a) Membership shall be open to every individual and legal entity ::(b) A person shall be considered a member if: :::(i) They have completed a membership form, as specified by the committee, and :::(ii) They have paid a membership fee, as specified by the committee, and :::(iii) The membership form is received by the Secretary, or in his or her absence, by another member of the committee as selected by the committee, and :::(iv) The Committee may, at its discretion, refuse to grant membership to any person, or terminate the membership of any person, and :::(v) All members of the Society agree to be bound by the Constitution of the Society, and :::(vi) The Committee may, without assigning any reason for its action, refuse membership to any person. :9. The process of becoming a Member is set out in the First Schedule hereto == Fees== :10. Membership subscriptions shall be payable at the rate determined by the committee and confirmed by the Annual General meeting of the Society ::(a) In the case of a new member the Committee shall determine the subscription to be paid for the balance of the financial year. ::(b) The Committee at its discretion shall have power to remit subscriptions in whole or in part for any member or any particular class of member. ::(c) The Committee at its discretion shall have full power to remit arrears of subscriptions. ==Termination== :11. Membership shall terminate if the Member: ::(a) Dies; ::(b) Gives written notice to the Committee indicating the Member wishes to resign; ::(c) Is expelled under Rule 12 of this Constitution; ::(d) Fails to pay the membership fee within 12 calendar months of the account falling due. ==Expulsion== :12. The Committee may expel any Member if the Committee is satisfied that the Member has been derogatory or detrimental to the interests of the Society or of any one or more objects of which the Society is established provided that: ::(a) No Member shall be expelled as aforesaid without first being informed of the reasons or the grounds for his or her contemplated expulsion and being given a reasonable opportunity of showing cause to the Committee why he or she should not be expelled. ::(b) Where a Member of has been expelled as aforesaid he or she shall notwithstanding anything elsewhere in theses rules contained not be entitles again to become a Member with out the prior approval of the Committee. ==Alteration of Constitution== :13. This constitution may be altered, added to, rescinded, or otherwise varied or amended by a resolution passed by two thirds majority of those present at a General Meeting of which twenty-eight days notice has been given. ::(a) Every such notice of meeting shall set forth the purpose of the proposed alteration, addition, rescission, variation or amendment. ::(b) Duplicate copies of every such addition, rescission, variation or amendment shall be delivered to the Registrar of Incorporated Societies in accordance with the requirements of the Incorporated Societies Act 1908. ::(c) No such addition, rescission, variation or amendment shall be made: :::(i) To extend the objects of the Society to purposed or objects out of New Zealand. :::(ii) To detract in any way from the exclusively charitable nature of the Society pursuant to the Charitable Trust Act 1957. :::(iii) To affect the clauses herein which prohibit benefits payable to Trustees, members, Settlers or associates of the Society. :::(iv) Without first obtaining approval of the Inland Revenue Department. ==General Meetings== :14. An Annual General Meeting of the Society shall be held in each year, no later than 30th day of December on a date and at time at a place to be fixed by the Committee of the Society :(a) For the following purposes: :::(i) An Annual Report, Balance Sheet and Statement of Accounts for the preceding year shall be presented by the chairperson and the treasurer; and any other pertinent persons may present a report, and that they be adopted by the members. :::(ii) To appoint an independent auditor. :::(iii) To discuss and resolve any matter or motion that may be duly and correctly submitted to the meeting. :::(iv) To elect an Committee, to take office effective from the end of the meeting of Seven (7) or more persons including the following offices: Chairperson; Secretary; and Treasurer. :::(v) To discuss any mater of general business. ::(b) Electronic General Meetings :::(i) An e-GM can be called by the Chairperson, the Board, or 10% of the Financial Full Members. :::(ii) The Secretary shall issue the notice of the e-GM as noted in (e) below, and the e-GM shall be conducted in accordance with the Electronic Meeting Guidelines. :::(iii) An e-GM consisting purely of online discussion and voting can be held to discuss and vote on proposals put forward by the Board or Full Members. :::(iv) An e-GM will only vote on the proposed resolutions that form part of the meeting notice. :::(v) The Secretary shall be charged with confirming that the motion requesting an e-GM has been correctly put and approved. The proposed resolutions forming the subject of the e-GM shall be e-mailed to all Members and be open to discussion for a period of seven days, closing at 11:59:59 on the seventh day following the posting of the official notice of announcement, on the Member's mailing list and other fora as appropriate. After seven days, Full Members will have a ballot made available with votes being open for three working days. A resolution passed at an e-GM shall be as valid as one passed at a physical General Meeting. :15. Any Member desirous of moving any resolution at the Annual General Meeting shall give notice thereof in writing to the Secretary not less than seven (7) days prior to the date of such meeting. ==Meeting== :16. All meetings of the Society, Including General Meetings and Committee meetings; may be held using interactive Internet technologies. The technical guidelines for the implementation of such meetings will be detailed under the Electronic Meeting Handbook. :17. ::(a) The Committee may at any time for any purpose call a Special General Meeting and the Committee shall do so forthwith upon the requisition in writing of at least one fifth Members stating the purposes for which the meeting is required. ::(b) All meetings called following the receipt of such requisition shall be called by the Committee no later than four weeks after the receipt of the requisition. ==Summoning of General Meetings== :18. A General Meeting of the Society shall be summoned by written notice, advertisement or telephone to each Member of the Society at least fourteen (14) days before the day fixed for such meeting. :19. The notification shall advise the date, time and place of the meeting and the nature of the business to be transacted. :20. The non-receipt of any notification shall not invalidate the proceedings of any General Meeting. ==Procedure at General Meeting== :21. At any General Meeting including the General Meeting the Chairperson if present at the meeting shall preside over the meeting but if the chairperson is absent from the meeting then the Members present at the meeting shall elect one of there number to preside over the meeting. :22. The mode of voting on all questions at the General Meetings, including Annual General Meetings shall be by voices or if the person presiding or any three (3) other Members shall require, by a show of hands. :23. ::a. At all General Meetings, including Annual General Meetings quorum shall be a a minimum of 15 Financial Full Members or one or one third of the membership, whichever is smaller. ::b. For an e-GM, the quorum requirement is 10 Financial Full Members or three quarters of Financial Full Members, whichever is fewer, present and voting on a resolution. In the event that a quorum is not reached at an e-GM, the resolutions forming the call for an e-GM will be deemed to have failed. ::c. If for a non-electronic General Meeting a quorum is not present within thirty minutes of the appointed time, the person chairing the meeting shall adjourn the meeting. Unless those present at the meeting determine a date for the adjourned meeting (not earlier than five days from the date of the meeting), the adjournment shall be for a meeting at the same time and place, providing that the venue will be available, one week from that day. ::d. Notice of the adjourned meeting shall be given to all Members. At such an adjourned meeting the number of persons attending shall constitute a valid quorum. ==Committee== :24. The affairs and business of the Society shall be controlled and managed by the Committee consisting of: A Chairperson; A Secretary; A Treasurer; and the other four (4) or more Members, elected to the Committee by the Annual General Meeting. :25. The Committee shall arrange to meet at least five (5) times each year at times and places determined by the Secretary. ::(a) At least seven (7) clear days notice in writing shall be given to each member of the Committee. ::(b) At the direction of the Chairperson, the Committee may hold an electronic meeting. The meeting shall be conducted in accordance with the Electronic Meeting Handbook ::(c) The Chairperson or any three members of the Committee may at any time convene a meeting of the Committee upon giving three days notice to the members of the Committee. ::(d) All such meetings the Committee shall be in conformity with the Second Schedule hereto. :26. Unless otherwise provided in this constitution, voting at all committee meetings shall be: ::(a) A simple majority is sufficient for the passage of a motion at a meeting, and ::(b) A tied vote results in the loss of a motion. :27. The notice of such meeting shall be given by the Secretary to each Member of the Committee. :28. The Committee shall have the power to appoint a member to fill any casual vacancy of the Committee until the next Annual General Meeting caused by the death, retirement, absence or removal from office of any Committee person. :29. The Committee shall have the power to co-opt and appoint any member to any other position of office created for any purpose between Annual Meetings ::(a) The Committee shall appoint the following Non-executive members: A publicity; A Social; and an Legal officer. :30. The Committee shall have all the powers of management of the Society other than those vested in General Meetings and specifically shall have the powers of admitting Members, collecting subscriptions and levies, keeping the accounts and records, preparing and presenting to the Annual General Meeting the Annual Report, Balance Sheet and Statement of Accounts for the preceding year and making rules for the safe and orderly conduct of the Society and its actives. :31. The committee is at all times bound by resolutions of a general meeting of the Society. Any decision of the committee may be overturned by a resolution of a general meeting of the Society. :32. Committee Meetings ::(a)Quorum: :::(i) At all Committee Meetings four (4) Committee Members shall constitute a quorum. :::(ii) No business shall be transacted at any Committee Meeting unless a quorum of committee members is present. :::(iii) If within half an hour from the time appointed for any meeting a quorum is not present, the meeting shall stand adjourned to at the same day in the next week at the same time and place and the members present may transact any businesses if they constituted a full quorum. ::(b) The Chairperson shall chair Committee Meetings, or if the Chairperson is absent, the Secretary shall chair the Committee Meeting. If the Secretary is also absent, the Committee shall elect a Committee Member to chair that meeting. ::(c) The Chairperson or person acting as Chairperson has a casting vote. ::(d) Only Committee Members present at a Committee Meeting may vote at that Committee Meeting. ::(e) Subject to these Rules, the Committee may regulate its own practices. == Vacation of, Removal from office, or Impeachment== :33. ::(a) Any member of the Committee shall vacate his office: :::(i) If he is absent from three consecutive meetings without leave of the Committee. :::(ii) During any period of bankruptcy, or if he becomes of unsound mind. :::(iii) If by notice in writing to the Secretary he resigns his office. :::(iv) Becomes an employee of the Society. ::(b) :::(i) A member of the Committee may be removed from office, by a resolution of a majority of the other members of the committee if he is, during any period in office, convicted of any serious criminal offence. :::Serious" shall include, but is not necessarily limited to, convictions for fraud, theft, assault, sexual offence, or any offence involving illegal drugs, drinking and driving or driving while disqualified, but shall not include traffic infringement matters, or offences which do not carry a possible term of imprisonment. :::(ii) Any member of the Committee so convicted shall notify the Committee of such conviction, and shall stand aside whilst the Committee considers the matter. A reasonable opportunity to provide an explanation to the Committee shall be given him, before any decision to remove him from Office is made. ::(c) Subject only to the provisions of Rule 29 any vacancies on the Committee shall be filled by appointment by the Committee and the appointee shall hold office until the conclusion of the next Annual General Meeting of the Society. ::(d) Upon requisition in writing of at least one fifth of Members impeachment proceedings may begin against a member of the committee. The Committee must call a General Meeting following the receipt of such requisition no later than four weeks after the receipt of the requisition. A motion to impeach the member shall be put to the meeting. If the motion is passed by at least a two thirds majority, the member of the committee shall vacate his or her office, and an election to replace the member shall be held immediately. Subject only to the provisions of Rule 21; 22; 23. ==Investment and Control of funds== :34. The financial year of the Society shall begin on the first day of July in each year and shall expire on the last day of June of the following year. :35. ::(a) The Committee shall keep true accounts: :::(i) Of all sums of money received and expended by the Society and of the matters in respect of which such receipts and expenditure takes place. :::(ii) Of all assets, credits and liabilities of the society including all mortgages, charges and securities of any description affecting of the Society. ::(b) At least once in each year the accounts of the Society shall be audited. ::(c) The books of account shall be kept at the office of the Society or at any such other place as the Committee may determine and they shall be open to the inspection of members of the Society at such reasonable times and places as shall be determined by the Committee. All monies received after being entered in the Books of the Society as being received shall be forthwith paid into a bank to be appointed by the Society. ::(d) All accounts shall be reported to the Committee for confirmation of all routine payments and for authorisation of all other payments. ::(e) Payments of all monies shall be made by cheque signed by not less than two of the following: the Chairperson, Treasurer or any other person authorised by the Committee. Nothing in this Rule shall apply to payments under a petty cash imprest system operated pursuant to a resolution of the Committee. ::(f) At every Annual General Meeting the Committee shall present an Annual Report and an audited Balance Sheet and an Income and Expenditure Account made up to a date not more than four months before that meeting from the time the last preceding Balance Sheets were prepared and in the case of the first Balance Sheet from the date of the Incorporation of the Society. Every such report shall be accompanied by a report from the Committee on the state of the Society. ::(g) The Society shall duly file the returns required by the Incorporated Societies Act 1908 or by such other statutory provisions for the time being in force and shall comply with all the requirements of such statutes and any regulations thereunder. :36. The Society shall not lend its funds at less than the current commercial rates of interest prevailing at the time and shall not borrow funds with interest at no more than the current commercial rates of interest prevailing at the time. ==Borrowing Powers== :37. The Society in addition to the other powers vested in it, shall have power, only if authorised by a resolution passed by not less than two-thirds of valid votes cast at any General Meeting of the Society have power to borrow or raise money from time to time by issue of debentures, bonds, mortgages or any other securities founded or based on all or any of the property and/or rights of the Society or with out any such security. Provided however that the authority of a General Meeting will not be required for the borrowing of amounts not exceeding at any one time the sum of $10,000. ==Awards== :38. ::(a) At a General Meeting of the Soceity upon the recommendation of the Committee any member may be awarded Life Membership of the Society or any other such award, in recognition of service. :::A Life Member shall be deemed to be a financial member of the Society for all purposes without being required to pay an annual subscription. ::(b) Where an award is made in terms of paragraph (a) of this rule the Committee shall arrange for details of the award to be endorsed appropriate Certificate for issue to the member. ==Exclusion of Members from Benefits== :39. ::(a) Under no circumstances shall any benefit of any kind whatsoever be taken under this Deed by any Member, any Donor to the Society, or Associated Persons and in particular no power of discretion created or conferred by this Deed or by statute shall be exercisable in favour of any member, any Donor to the Society, or Associated Persons in purported exercised or any power or discretion shall be absolutely void and of no effect ::(b) Except as bona fide compensation for services rendered or expenses incurred on behalf of the Society, by the approval of the committee (any committee member who is deemed to have a conflict of interest must abstain from voting). ==Indemnity== :40. The Committee, other Officers and Employees of the Society shall be indemnified by the Society against any personal liability incurred in or by reason of the discharge of their duties, except for liability arising by reason of: ::(a) Their own fraudulent act or acts, ::(b) Their own recklessness; or ::(c) Their own gross negligence or dereliction of duty. ==Common Seal== :41. There shall be a Common Seal of the Society which shall be approved by the Committee and the Secretary shall be responsible for the safe custody and control thereof. The affixation of the Common Seal shall be carried out whenever such affixation is required to any, deed, document, writing or other instrument and shall only be affixed by resolution of the Committee in the presence to two (2) Committee persons (one (1) of whom shall be the Chairperson or Secretary) one of whom shall affix the seal and both of whom shall sign the document or instrument to which the seal is affixed. ==Dissolution== :42. The Society may be voluntarily wound up in accordance with the requirements of section 24 of the Incorporated Societies Act 1908. ::(a) No resolution for dissolving the Society shall take effect unless it shall have been consented to by a majority of the Members being present and entitled to vote at either an Annual General Meeting, or other such General Meeting convened for that purpose. ::(b) If upon the Dissolution of the Society, there remains after the satisfaction of debts or liabilities; any assets of the Society shall not be paid to or distributed among the Members of the Society but shall be given or transferred to another charitable organisation or body having similar objects of the Society or for some other charitable purpose within New Zealand. ==Roles of Committee Members== :43. The Chairperson’s role is to: ::(a) Ensure that the Rules are followed; ::(b) Convene Meetings; ::(c) Chair Meetings, deciding who may speak and when; ::(d) Oversee the operation of the Society; ::(e) Give a report on the operation of the Society at each Annual General Meeting; ::(f) Advise the Registrar of Incorporated Societies of any rule changes; ::(g) Advise the Registrar of Incorporated Societies of any alteration to the Rules. :44. The Secretary’s role is to: ::(a) Record the minutes of Meetings; ::(b) Keep the Register of Members; ::(c) Hold the Society's records, documents, and books; ::(d) Receive and reply to correspondence as required by the Committee; ::(e) Retain the common seal of the Society, if the Society has a common seal. :45 The Treasurer’s role is to: ::(a) Collect and receive all payments made to the Society. These payments must be banked within seven days after the Treasurer receives them; ::(b) Keep a true and accurate record in the Society’s account book, so that the Society’s financial situation can be clearly understood at any point in time; ::(c) Give a financial report and statement of accounts (including an Income and Expenditure Account and Balance Sheet) at each Annual General Meeting, and more often if either the Committee or a majority of the Society decides this in a Meeting. ::(d) Forward the annual financial statements for the Society to the Registrar of Incorporated Societies upon approval by the Members at an Annual General Meeting. =SCHEDULE= ===FIRST SCHEDULE: Eligibility for admission, and membership register of the society=== ====Prerequisite==== :1: In all cases it shall be a prerequisite that the person, at the time of making application for membership, be: ::(a) A New Zealand Citizen; or ::(b) A permanent resident of New Zealand; or ::(c) Any one who supports the objects of the Society and who agrees to abide by its rules. ====Membership Class==== :2. There is to be the following types of membership: ::(a)Student: available to any one who attends a New Zealand High School, Teritary, and if the need be, any other person under 18 ::(b)Member: available to individuals aged 18 years or older ::(c)Founding member: the same as a member except that the member has been a member since the organisation was incorporated ::(d)Corporate member: available to organisations ====Membership Process==== :1. To become a member, a person must apply in writing using the form given in Appendix 1 :2. The applicant is then to forward the completed form to the society secretary who shall forward it to the management committee for their consideration :3. A membership application is to be voted upon using the process for an ordinary motion :4. If the membership application is accepted, the secretary is to notify the applicant and request that the member pay their membership fee (if any). :5. Once the member has been accepted by the committee and pays their membership fee they become a member and the secretary is to enter that member's details in the member's register. :6. If the membership application is rejected, those who voted against the application are to give reason as to why they voted against the application. This is to be recorded in the minutes for the meeting. The secretary is then required to notify the applicant that their application was unsuccessful and provide the reasons for the application being rejected. :7. A junior member becomes a member automatically when they reach the age of 18 years. The member is not required to pay the difference between the junior membership and membership fees for the period upon which they had paid as a member. :8. A member shall cease to be a member under rule 11 of the constitution ====Members register==== :9. A members register shall be kept by the secretary of the society and must list the following information: ::(a) Member's full name ::(b) Member's username on Wikimedia projects ::(c) Member's date of birth ::(d) Member's address ::(e) Member's type of membership ::(f) The date the member became a member ::(g) The date a member ceased to be a member ::(h) The period upon which the member has paid their dues for ===SECOND SCHEDULE: Standing orders for the conduct of committee meetings of the society === ====Time and Date==== :1. Members will assemble at the time and place appointed. The Chairperson shall preside at all meetings, or in his absence the meeting shall appoint a member to preside over the meeting.. :2. The Secretary will take the necessary steps to see that all Committee Members are present. :3. Full Minutes of all proceedings of the meeting shall be kept by the Secretary or his appointee. ====Business of Meeting==== :4. The business shall be as advertised and the order in which items of business are taken shall be as determined by the Chairman or by resolution of the members present. ====Notices of Motion==== :5. ::(a) Motions must be fairly written and signed by the members proposing such motions. A motion moved and seconded shall be withdrawn only by leave of the meeting. ::(b) Any notice of motion not seconded may not be further debated, but shall forthwith lapse and no entry thereof shall be made in the Minutes. ::(c) The terms of a motion may be altered by the proposer with the approval of the seconder, and such amended motion shall be fairly written and delivered to the Chairperson. ====Superseding Motion==== :6. A motion may be superseded: ::(a) By the adjournment of a meeting, either on the motion of a member "That this meeting do now adjourn", or on notice being taken, and it appearing, that a quorum is not present. ::(b) By a motion being carried "That the meeting proceed to the next business". ::(c) By an amendment. ====Conduct of Debate==== :7. Every member shall obey the orders and rulings of the Chairperson. If any member refuses to obey any such order or ruling, such member may thereupon, by resolution of the meeting, be held guilty of contempt, and such member may be suspend discretion of the meeting. ====Time Limit of Speeches==== :8. The proposer of an motion shall be allowed ten (10) minutes in which to address the meeting and his seconder five (5) minutes. All other Members shall have five (5) minutes. The Proposer shall be entitled to a reply of five (5) minutes. ==Alteration of Schedules== :1. The Committee may from time to time, by resolution ::(a) Amend either one or both of the Schedules referred to in this Constitution; or ::(b) Revoke either or both of those Schedules, with or without making another order in substitution therefor. [[Category:Draft Documents]] [[Category:Legal]] b9ev6jzzz2qtfh0zy3u4xbv3ifr99p5 14 8 13 2006-05-12T06:34:06Z NigelJ 2 wikitext text/x-wiki Draft Planning Documents Constitutions/Charters etc quxfdcb9nvp828xklk3659azd5be9gk 0 9 1552 1545 2006-07-16T12:04:42Z Angela 4 [[Legal Issues on wheels!]] moved to [[Legal Issues]]: revert wikitext text/x-wiki There are several legal issues that could be a problem, these are: * [[Legal Issues/Electronic Meetings|Electronic Meetings]] - AGM's, SGM's, etc. * Incorporated Societies Act (1908) requires us to have 15 members/signees prior to Incorporation * [[Legal Issues/Legal Status of Minors on a Committee|Legal position of minors on a committee]] - It is possible that the Incorporated Societies Act (1908) includes a provision that is similar to a provision in the Companies Act which makes it illegal for a minor to hold any position of control (i.e. Director) Please feel free to add more if needed - there are a lot of issues that can/will exist. [[Category:Legal]] lxq96hzy1udnxupej8sxr5r65gqgsoq 14 10 16 2006-05-12T06:48:53Z NigelJ 2 Cat: Pages reflecting legal issues information etc wikitext text/x-wiki This category should contain items related to: * Legal Issues * Legal Advice * Information regarding New Zealand law that could effect the operation of Wikimedia New Zealand 8mxuk59bbv0ougjyxlbvri9sh48zmcz 4 11 103 21 2006-05-13T05:07:29Z NigelJ 2 For some reason having w: doesn't work anymore, must have something to do with tim's changes last night wikitext text/x-wiki ==Editing Notes== Please note that when you link to Wikipedia/Wikinews etc that you use links in the form of: <nowiki>[[</nowiki>''':en:'''<nowiki>Pagename]]</nowiki>, this is because of our nonstandard nz. prefix. r4elxboeemdn3g8i66x02pebm0hvh2d 0 12 1780 1773 2009-09-03T22:06:15Z 122.57.121.58 /* Roles an NZ chapter would play */ wikitext text/x-wiki ==Aims/possible projects== * New Zealand has a large amount of places with rich historical significance. It would be great to contact those responsible for these places and get them to contribute information and history to Wikipedia. * Bid for a WikiMania conference to take place in New Zealand. This would require that a strong and active New Zealand Chapter be established. ==Roles an NZ chapter would play== * Promotion of Wikimedia projects and Free content in general. * Encourage the use of Wikimedia resources in education. (Due to abuse, many New Zealand schools' IP's have been banned from editing Wikipedia) * Provide a first point of contact for media seeking comment from New Zealand contributors to Wikimedia projects. * Recruit New Zealanders to contribute to WikiMedia Foundation projects. * Organise conventions, workshops, and attend conferences. ==FAQ== see: [[meta:Local chapter FAQ|Local chapter FAQ]] 7shje6pt15o06ygmr5hxu5ds32taqsz 0 15 26 2006-05-12T07:59:24Z Brian New Zealand 3 wikitext text/x-wiki * Wikimedia New Zealand currently has a mailing list hosted by Wikimedia, which is located at http://mail.wikipedia.org/mailman/listinfo/wikimedianz-l it may be of interest to join, as it is the best method at present of communicating en-mass * There is also an IRC channel, [irc://irc.freenode.net/wikimedia-nz #wikimedia-nz on irc.freenode.net] 5eyog9iyvn6sbzc0dqt2iromzyzv09l 14 19 33 2006-05-12T08:30:26Z NigelJ 2 New Cat wikitext text/x-wiki Communications with various aspects of Wikimedia New Zealand life, including: * Wikimedia Foundation Board * Chapters Committee * Other related (of interest) communications such as informal IRC converstations flkpywawuurt4u74yc0u7bxj104o1os 14 20 34 2006-05-12T08:30:31Z NigelJ 2 New Cat wikitext text/x-wiki Communications with Chapter Committee members in relation to offical matters. [[Category:Communications]] e2cv95jgzlb3j14lj0eupax13lom4p3 14 21 35 2006-05-12T08:30:36Z NigelJ 2 New Cat wikitext text/x-wiki Non WMF Board, or Chapters Committee communications [[Category:Communications]] pgkezemqxyn1vqp4lyj8560kl23raol 0 22 1767 1766 2008-07-14T10:48:13Z Spacebirdy 88 Reverted edits by [[Special:Contributions/GrawpGossino|GrawpGossino]] ([[User talk:GrawpGossino|Talk]]) to last version by [[User:NigelJ|NigelJ]] wikitext text/x-wiki Log of an IRC discussion on freenode which started in ##newzealand, and was moved to #wikimedia-nz in relation to incorporation and fundraising ideas. (Personal information + non related information stripped) <pre> May 06 22:57:01 Nigel BrianNewZealand, i notice there are a few more for a WM-NZ branch May 06 23:00:17 BrianNewZealand Cool! May 06 23:01:16 BrianNewZealand We need at least 15 people IMO (then we could become incorpoated) May 06 23:05:59 edmund WM-NZ? May 06 23:06:56 Nigel Wikimedia May 06 23:07:22 BrianNewZealand Wikimedia New Zealand http://meta.wikimedia.org/wiki/Wikimedia_New_Zealand May 06 23:07:25 Nigel BrianNewZealand, shall we force a signature out of each of these guys? May 06 23:07:41 Nigel only need 8 more :P May 06 23:07:55 BrianNewZealand :) May 06 23:08:01 Nigel BrianNewZealand, hope you don't mind, i changed the bullets to number's May 06 23:08:30 BrianNewZealand Good Idea :) May 06 23:09:12 BrianNewZealand btw they set up a mailing list, but it does not work :D May 06 23:09:22 Nigel BrianNewZealand, linky? May 06 23:10:53 BrianNewZealand http://mail.wikipedia.org/mailman/listinfo/wikimedianz-l May 06 23:11:59 Nigel oh right, btw, you might find http://www.nzcs.org.nz/SITE_Default/x-files/16845.pdf interesting (NZCS constitution) May 06 23:13:02 BrianNewZealand looks May 06 23:13:25 Nigel (it's actually a proposed one) May 06 23:12:55 Nigel actually lets move the discussion here... May 06 23:14:03 Nigel looking at the Draft Constitution, for Wikimedia-NZ, maybe rename the Junior Member to "Student" May 06 23:14:19 BrianNewZealand Nod May 06 23:14:54 Nigel inclusive of High School, Teritary, and if the need be, any other person under 18, that does not meet the other criteria May 06 23:15:08 Nigel so aka, a 20 year old Auckland Uni student could join as a Student member May 06 23:15:51 BrianNewZealand I agree with that May 06 23:16:10 BrianNewZealand Full time student,or part time as well? May 06 23:16:38 Nigel ummmm, good point, Full Time, MoE version, aka 20+ hours/wk May 06 23:16:49 BrianNewZealand nod May 06 23:17:53 BrianNewZealand Still keep all classes of membership equal, (i.e. a student can still get on committee etc ) ? May 06 23:18:21 Nigel the committee section, should notice be more like a week? May 06 23:18:53 Nigel well i guess so, the only problem is.... May 06 23:19:33 Nigel there is a section in the Companies Act that prevents <18's from been director, i wonder if the same is true for committee members of a society May 06 23:20:58 BrianNewZealand okay, to be on the committee you need to be 18+, so a 20 yr student can be on May 06 23:21:19 Nigel did you just check that? May 06 23:21:50 BrianNewZealand I'll check the Act now May 06 23:23:43 Nigel hmmmm.... May 06 23:24:08 Nigel it seems that a PO Box is needed, and at least funding of 100dollars to incorporate May 06 23:25:10 BrianNewZealand The $100 is the set up fee (about 110 IIRC) May 06 23:25:23 Nigel actualy sorry, PO Box isn't required May 06 23:26:36 BrianNewZealand "This must be an actual physical address e.g. "6 High Street, Wellington". It can’t be a post office box, private bag or DX address." :) May 06 23:26:47 Nigel right, but check down later May 06 23:28:07 BrianNewZealand http://www.societies.govt.nz <-- has lots of info May 06 23:29:11 Nigel i know May 06 23:29:21 BrianNewZealand :) May 06 23:29:41 BrianNewZealand I cant see an age limit on the site, still looking May 06 23:31:36 Nigel looking at the Incorpated Societies Act, and i can't see one either May 06 23:33:47 Nigel The best, could be that the roles of Chairperson, Secretary & Treasurer cannot be held by a person under the age of 18 May 06 23:34:18 BrianNewZealand agreed May 06 23:35:01 Nigel The other thing is, alright fair enough having corporate membership, but also what about "Member of Affiliated Company" May 06 23:35:48 Nigel so i.e. if NZ Post joins the society, then Joe Bloggs who works for NZ Post, and can prove it, gets say a discounted membership May 06 23:36:33 BrianNewZealand makes senses May 06 23:36:51 Nigel (something that the NZCS does) May 06 23:39:37 BrianNewZealand Okay I have made a couple of changes, renamed memvership class to Student, made meetings 7 days notice, and added a bit about rolls of the Officers May 06 23:43:26 Nigel wheres this Electronic Meeting Handbook thingy? May 06 23:44:43 BrianNewZealand Will need to be written, when we decide what goes in there May 06 23:45:59 Nigel alright, well there is one problem (and solution) that i can see... May 06 23:46:22 BrianNewZealand okay? May 06 23:46:55 Nigel the location of such meetings (i'm asuming on IRC?), and the identity of the members May 06 23:47:25 BrianNewZealand yes May 06 23:48:32 BrianNewZealand that could be a prob May 06 23:49:26 Nigel one solution, would be that members that wish to participate in an Electronic Meeting, must register a PGP/GPG public key with the society, and before a meeting digitally sign (with their private key) something to the effect of "Yes, I Nigel Jones, a member of Wikimedia New Zealand branch, is presently participating in the Annual General Meeting held on the Freenode IRC Network, in the channel #wikimedia-nz-agm on the 17th May 200 May 06 23:49:26 Nigel 6" May 06 23:50:10 BrianNewZealand nod, That could work May 06 23:50:17 Nigel and stuff like "I agree, that any votes made during the meeting, are binding etc" May 06 23:51:26 BrianNewZealand We, would tell people, who dont know, how to get a key, but that shoulnt be to hard May 06 23:51:37 Nigel exactly May 06 23:52:55 Nigel other thing would be, would be confidentiality of ballots etc May 06 23:53:15 Nigel although that could be acomplished by a "vote bot" or something May 06 23:53:33 Nigel where you message say "VOTE item1 affirm" May 06 23:53:39 Nigel to the bot May 06 23:54:22 BrianNewZealand nod, that would work, or have something similar of a webiste May 06 23:54:34 Nigel nah, AGM stuff has to be fairly live May 06 23:55:50 BrianNewZealand We would need to apoint a returning officer still, to certify the votes May 06 23:57:20 Nigel which would then be look over by the auditor May 06 23:58:57 Nigel the other important thing is fundraising and distribution of fund May 06 23:59:02 Nigel *funds May 07 00:00:26 BrianNewZealand We should see about applying to IRD for tax extemt status May 07 00:00:47 Nigel good point May 07 00:01:34 Nigel "Non-profit organisations may be incorporated or unincorporated. May 07 00:01:34 Nigel " May 07 00:02:33 Nigel http://www.ird.govt.nz/notforprofits/bit-taxrates-non-profittax.html May 07 00:03:24 Nigel IR596 for the IRD Number, that should be easy enough to do May 07 00:03:40 Nigel "We will send confirmation of your IRD number within 8-10 working days of receiving the application form. May 07 00:03:40 Nigel " May 07 00:04:33 Nigel btw, i'll just point out that i'm slightly under 18, but i think that a NZ Branch would be important May 07 00:06:08 BrianNewZealand :) I am also just under 18, I support the Idea of a NZ Wikimedia aswell May 07 00:08:46 Nigel Student? May 07 00:09:08 BrianNewZealand Vasty next year (highschool currently :) May 07 00:09:32 Nigel ahhh right, i skipped Year 13 May 07 00:10:50 Nigel i'm currently studying a DipIT May 07 00:23:08 Nigel so yeah, i quite like the idea of a New Zealand wikimedia May 07 00:24:15 BrianNewZealand btw the Aussies are well on there way to getting Wikimedia AU set up May 07 00:28:07 Nigel so i have read May 07 00:29:42 Nigel Wikimedia UK was setup as a company May 07 00:30:26 BrianNewZealand I saw, that would be costly to do through May 07 00:32:06 Nigel I think it'd be best off as a Society May 07 00:33:06 BrianNewZealand I agree with going with society, its the best for WMNZ May 07 00:33:58 Nigel you know what could be a really cool fundraising idea, time intenstive, but hell, it could be really worth it.... compliation of study guides, based on content from Wikipedia, NZ related, sell it as education resources May 07 00:34:16 Nigel it would be even better when the Maori wiki is in full swing May 07 00:35:04 Nigel like you know how we have had to endue long long studies on the Treaty etc, items like that May 07 00:35:46 BrianNewZealand I just done a 1500 word essay of the tready for History :) I used wikipedia alot May 07 00:36:41 Nigel right so you know what i mean May 07 00:36:52 Nigel same can be done for science etc May 07 00:37:13 BrianNewZealand We could sent out lettets to Maori Teachers in schools, inviting them, and there students to go on mi, same for other sybjects May 07 00:38:23 Nigel actually, thats something.... one thing we need to work out, is if as mi, is directly under New Zealand, is if the Wikimedia NZ Branch could be basicly a co-nanny of mi... May 07 00:39:33 Nigel i wonder what publishing companies would kinda do what i described May 07 00:40:45 BrianNewZealand I think we would have some say on projects effecting NZ, <reads the FAQ> May 07 00:41:04 Nigel on the other hand, who says it has to be printed May 07 00:41:23 Nigel PDF Study Guide May 07 00:41:35 Nigel MoE wants IT intergrated into education more May 07 00:41:43 BrianNewZealand DVD/CD even May 07 00:41:53 Nigel yeah exactly, PDF on CD May 07 00:42:43 Nigel they could be done on a school license May 07 00:43:04 Nigel what the cost of a properly done CD these days, max $5/cd? May 07 00:43:12 BrianNewZealand We could run off a few on someones DVD recorder, for examples, and see if anyones intrested May 07 00:43:30 Nigel you know, with the art on the CD May 07 00:43:51 Nigel (printed is the term i'm after) May 07 00:44:22 BrianNewZealand Well you can have labels :P May 07 00:44:52 Nigel add a $5 markup, and well WMNZ would have quite a nice funding profit May 07 00:45:52 Nigel basicly say a $10 base license for Wikimedia NZ resources (one off account management fee), then $10/cd (including p&p) May 07 00:45:59 BrianNewZealand Some People would not be intrested "What wrong with good old books" May 07 00:46:46 Nigel but the thing is, MoE want computers in the schoolplace May 07 00:47:27 BrianNewZealand If we get the ministry on board... :) May 07 00:47:31 Nigel actually, maybe even 10 dollars is too much, i dunno May 07 00:48:05 Nigel but also, if the product was so good, teachers may buy class sets May 07 00:48:33 BrianNewZealand If they have a CD, what would stop them going online insteed May 07 00:48:42 Nigel well i mean, you know, instead of students buying textbooks thru the school, they buy the CD May 07 00:49:20 Nigel well i guess, part of the deal could be that they are formatted, in a more educational way, or something like that May 07 00:49:38 Nigel the other way is, a school gets the CD, and prints out a couple of class sets May 07 00:49:46 BrianNewZealand we could also add quizs and stuff May 07 00:49:59 Nigel (maybe the better way) May 07 00:50:51 Nigel like what school wouldn't pay $10 for decent resources on a certain subject May 07 00:51:05 Nigel decent general resources May 07 00:51:24 Nigel like they'd be handy for a schools 'elibrary' May 07 00:51:38 * Nigel marks that idea up on the board :P May 07 00:51:48 BrianNewZealand Next to encata and stuff May 07 00:53:15 Nigel schools don't normally get the latest and greatest of that sorta stuff May 07 00:55:25 BrianNewZealand jees its 1am allready :) May 07 00:56:56 Nigel wow crap, so it is May 07 01:09:38 Nigel I think i might try to be a little artistic and see if i can do a logo for "Wikimedia NZ"</pre> [[Category:Communications/Other]] d8gfb1fbb3yrpi4qafavz5x74hpngvw 0 23 37 2006-05-12T08:31:12Z NigelJ 2 IRC Conversation imported from meta wikitext text/x-wiki This is a log from #wikimedia-chapters regarding issues with setting up a New Zealand Chapter, thanks to Austin who answered our questions. (Nigel and Brian were present). ==Fees & Reimbursements== <pre> May 07 14:15:19 Nigel Austin, are you around? May 07 14:27:33 Austin Sure. May 07 14:27:34 Austin What's up? May 07 14:28:10 Nigel Austin, want to answer a few questions May 07 14:28:25 Nigel I notice your on the Chapters Committee, which is a good start ;) May 07 14:28:37 Austin My cover is blown! May 07 14:28:44 Nigel Austin, haha May 07 14:29:11 Nigel 1) does [[m:License_example]] apply to chapters May 07 14:29:34 Nigel or is there a more free version for chapters May 07 14:30:52 Austin Chapters have a different agreement for the use of trademarks, logos, and other Wikimedia property. May 07 14:30:59 Austin That agreement is still being drafted, however. :) May 07 14:31:12 Nigel ahhh right, so the 2k/mnth doesn't apply to chapters May 07 14:31:29 Nigel thats a start ;) May 07 14:31:54 Nigel now, as for the content listed on [[m:Chapter co-ordinator]] May 07 14:32:06 Nigel (the last section) May 07 14:32:12 Nigel does that include costs for: May 07 14:32:24 Nigel a) Incorporation as a society May 07 14:32:45 Nigel b) *Reimbursement* for a domain name May 07 14:33:01 Nigel as we all know, domain names can get snapped up quickly May 07 14:34:41 Austin That page is a bit outdates, but most of it still applies. Certainly for (b), and most likely for (a). May 07 14:34:46 Austin s/tes/ted/ May 07 14:35:05 Nigel what doesn't apply May 07 14:35:08 Austin The Foundation would actually rather own the domain outright, so it would likely be a case of purchasing it from you altogether. May 07 14:35:31 Nigel that for wikipedia or wikimedia domain? May 07 14:35:40 Austin Both. May 07 14:35:42 Nigel or both now May 07 14:35:48 BrianNewZealand wikimedia.org.nz is the one we are looking at May 07 14:35:50 Austin The position of Chapter Coordinator still exists, but her duties have been largely taken over by this committee. May 07 14:36:00 Nigel yeah i realized that May 07 14:36:12 Austin As a happy coincidence, the Chapter Coordinator is currently this committee's chairman. :) May 07 14:36:19 Austin So it doesn't cause problems much. May 07 14:36:19 Nigel yeah, so i read ;) </pre> ==Legal & Requirements== <pre> May 07 14:37:19 Nigel ohhh now, here it's 15 members min for incorporation as a non-profit, so is it possible for Wikimedia NZ to be recongized with only 15 members, or is 20 set in stone May 07 14:37:52 Austin Where do you see 20? May 07 14:38:04 Nigel it was on the FAQ or something May 07 14:38:57 Austin I don't think it's set in stone, but with fewer than 20 members you should ask yourself if founding a chapter is worthwhile. May 07 14:39:18 Austin Because we'll be asking ourselves if taking on a chapter with fewer than 20 members is worthwhile. ;) May 07 14:39:20 Nigel ahhh right May 07 14:39:32 Nigel so that solves that May 07 14:40:37 Nigel also on the Chapter Coordinator page is a mention of legal fees etc, does that include the fees for a lawyer to look over the constitution and if need be touch it up for NZ legal standards May 07 14:41:35 Austin I don't see how you could incorporate without it, so lump it in with those costs. May 07 14:42:17 Nigel so it's part of the foundations 'grant' shall we put it? May 07 14:42:31 Austin We're playing catch-up with our duties, so there are some things which (obviously) still need to be examined. May 07 14:42:35 Austin Yes. May 07 14:43:22 Nigel now what about things like hosting etc for the chapter, is the chapter responsible for working that out, or can it be purchased from wikimedia or something like that (i noticed that the polish lot use pl.wikimedia.org) May 07 14:43:43 BrianNewZealand Austin:Btw This is about a possable chapter for New Zealand May 07 14:44:06 Nigel BrianNewZealand, i think he gathered that ;) but yeah May 07 14:44:41 Austin Some chapters opt to provide their own hosting (usually at no cost to them); others are hosted by Wikimedia, and I'm fairly certain they don't pay for that privilege. May 07 14:45:15 Nigel BrianNewZealand, have i missed anything? May 07 14:45:23 Austin All of the current chapters incorporated prior to the establishment of any real guidelines, so don't take their circumstance as any sort of official policy. May 07 14:45:36 Austin And yeah, I gathered, but thanks. :) May 07 14:46:07 Nigel how long before real guidelines? May 07 14:46:10 Nigel can we sneak in ;) May 07 14:46:32 Austin Right now our top priority is a formal trademark agreement between the Foundation and its chapters. May 07 14:46:47 Austin We actually have one chapter held up until that happens. </pre> ==Logos== <pre> May 07 14:46:49 Nigel oh thats another thing May 07 14:47:10 Nigel with the logo, to what extent would a chapter be able to modify it? May 07 14:47:18 Austin Once we have that agreement, I'm sure our next priority will be to review guidelines and policies. May 07 14:47:56 Austin Not much. :) May 07 14:48:08 Nigel darnit, i was hoping to make it 'kiwi' May 07 14:48:13 Austin You get a logo consistent with that of the other chapters. May 07 14:48:25 Nigel change the red dot at the top, to black, and make it into a 2D kiwi May 07 14:48:31 Austin Sorry, although I see how that would be neat. :) May 07 14:48:57 Nigel and the 'wings' into some sorta Maori carving May 07 14:49:17 Nigel oh well, was worth a try May 07 14:49:27 Austin I'm afraid you'll have to be boring. May 07 14:49:41 Austin Although I'm sure you can use kiwis and tribal carvings in your other artwork. May 07 14:49:53 Austin Banners and things. May 07 14:50:26 Nigel wait a second then, where would the wikimedia logo have to be used May 07 14:50:35 Nigel could the NZ Chapter have a totally different logo May 07 14:50:59 Nigel aka, not based on the Wikimedia logo, or is that one of the rules May 07 14:52:06 Austin That's actually a good thing to bring up. May 07 14:52:23 Nigel like are we forced to use the Wikimedia logo May 07 14:52:38 Nigel thats better May 07 14:53:30 Austin If you use the Wikimedia logo, or any derivative, it has to be within our guidelines. Nobody's ever actually proposed using something else, and currently the draft guidelines don't say anything about requiring chapters to use the WMF logo. May 07 14:53:48 Austin Don't get your hopes up, though; I'm pretty sure we'll require that now that someone's mentioned it. :) May 07 14:55:41 Nigel because i'm just thinking along the lines of: the local chapter is designed to focus it's efforts on local issues/subjects etc, so surely a local chapter should have the right to create a logo that reflects that May 07 14:55:43 Austin In everything else, though, I know I appreciate all the local flair chapters can provide. May 07 14:56:08 Austin Yes, but we also want recognizable trademarks. May 07 14:56:23 Nigel good point May 07 14:56:29 Austin Among other things, chapters establish a trademark's use in their own little part of the world. May 07 14:57:31 Nigel what if say the local logo, was always used in conjunction with the WMF logo (i'm just wondering to be honest) May 07 14:58:59 Nigel but right, unless BrianNewZealand doesn't have anything else, thanks for answering the questions May 07 14:59:20 Nigel i take it you don't mind if we put part/all of this onto meta for other kiwi's to review? May 07 14:59:46 Austin The Foundation has a separate committee for trademark identity, and they'd probably protest if you made extensive use of other non-identifiable logos. May 07 15:00:03 Austin I remember seeing a few turned down recently for that reason. May 07 15:00:04 Nigel rightyo then May 07 15:00:28 Nigel but tacking "New Zealand" under it would be acceptable May 07 15:01:38 Austin In line with the most recent version of the http://wikimediafoundation.org/wiki/Wikimedia_visual_identity_guidelines May 07 15:02:03 Austin Which is so specific that there's no room at all for variation. May 07 15:02:20 Austin (They're actually visual identity specifications.) May 07 15:03:43 Austin Oh, and yes, you can quote me on any of this. May 07 15:05:14 Austin I should also point out that the localized logo isn only for things like the chapter's Web site, to disambiguate. May 07 15:05:28 Austin Officially, you use the Wikimedia logo, plain and simple. May 07 15:06:03 Nigel so the wikimedia logo, everywhere May 07 15:08:30 Austin Anywhere identifying, but not *everywhere*. May 07 15:08:40 Austin When you guys hold a get-together, you can make up banners with kiwis and things. May 07 15:09:52 Austin You just can't use a kiwi to identify Wikimedia New Zealand. </pre> ==Notes== Just remember that some of the things here, are subject to change. [[Category:Communications/ChapCom]] k481oy94zumu6brbquktvxhrpt5cj9c 0 24 84 79 2006-05-13T01:00:38Z Brian New Zealand 3 /* New Communications Page */ default=Communications/ wikitext text/x-wiki The listing point for copies of communications with [[meta:Wikimedia Foundation|Wikimedia Foundation]] Board members, [[meta:Chapters Committee|Chapters Committee]], or other discussions. ==Chapters Committee== ===7 May 2006=== [[Communications/Chapcom 7 May 2006|IRC Log]] * Fees & Reimbursements * Legal Requirements * Logos ==Other== ===6 May 2006=== [[Communications/Other 6 May 2006|IRC Log]] * Constitution Changes * Electronic Meetings * Project Ideas == New Communications Page == Please create all pages, as a subpage of this page. eg <code>Communications/PAGE NAME</code> <center>Type a title in the box below:</center> <inputbox> type=create buttonlabel=Create an Communications page preload=Communications/new default=Communications/ width=45 </inputbox> [[Category:Communications]] s9lgc8yp136djy169ahfqc094q4detn 0 25 41 2006-05-12T08:34:32Z NigelJ 2 Direct Import from meta wikitext text/x-wiki *Talk to the UK chapter about their experience in setting up a local chapter. *Talk to the Aussies about how their proposal is going *Talk to other Kiwi organisations about their experience in incorporating in New Zealand. *Work on adopting a constitution, and, get the draft one checked by professional advice. *File to become an Incorporated Society. <-- At least 15 people are required legally. * Hold the First AGM- Elect first Committee *<s>Register wikimedia.org.nz – This should be done quickly before it’s taken by someone else.</s> <s>-- See above --[[User:NigelJ|NigelJ]] 04:20, 7 May 2006 (UTC)</s> - Done --[[User:NigelJ|NigelJ]] 00:13, 9 May 2006 (UTC) * Get a PO Box <-- Needed? (Not needed for incorporation, but a good idea) --[[User:NigelJ|NigelJ]] 00:13, 9 May 2006 (UTC) *Appoint a contact person for purposes such as producing press releases and responding to media. *Seek professional advice on defamation. *Consider public liability insurance. *Start fulfilling our aims as set out in the Constitution. qkasoruu365xyafd88oi3iffvbwnrax 0 27 82 66 2006-05-13T00:59:26Z Brian New Zealand 3 input box wikitext text/x-wiki == Upcoming Meetings == * [[Meetings/25 Jun 2006 (Meetup)|General Meetup, 25 June 2006]] == Archived Meetings == ''There are currently no archived meetings'' == New Meetings Page == Please create all pages, as a subpage of this page. eg <code>Meetings/PAGE NAME</code> <center>Type a title in the box below:</center> <inputbox> type=create buttonlabel=Create an Meetings page preload=Meetings/new default=Meetings/ width=45 </inputbox> [[Category:Meetings]] 0vf7whvwlvnsjg9m9s22uzv1hfjtq2d 14 28 46 2006-05-12T09:10:37Z NigelJ 2 New Cat wikitext text/x-wiki Past, and Future Meetings in relation with Wikimedia New Zealand 2fp9yhlde7k5fjc4rp48wk185p0y5e1 14 29 47 2006-05-12T09:10:46Z NigelJ 2 New Cat wikitext text/x-wiki List of past, and future meetups for Wikimedia New Zealand [[Category:Meetings]] hmet0dda5vobqn298pcuy62nzw4gh2v 0 30 132 131 2006-05-14T08:23:20Z 202.49.59.210 Added some items. wikitext text/x-wiki '''Date:''' Sun, 25 Jun 2006 <br/> '''Time:''' 12:00pm <br/> '''Location:''' The Cock & Bull, Robert Street, Ellerslie <br/> '''Register:''' [[:en:Wikipedia:Meetup/Auckland|Wikipedia:Meetup/Auckland]] ==Agenda== ===New Zealand stuff=== *How does Wikipedia cover New Zealand *Are there ample Kiwi articles? *If not, what can we do to improve that? *Possible areas to work on: :*Are all towns/cities covered, should we look at a project to get images from all theses towns? :*Schools, What New Zealand schools should Wikipedia cover, what should be the base criteria for a School to have its own article? :*Should we have a list of all NZ schools, in a [List of New Zealand Schools]? :*Dictionary of New Zealand Biography :*Years in New Zealand :*Date, location and score of every All Blacks game. :*Biography of every All Black, Black Cap, etc *Māori wikipedia. ===Ideas=== *How about a CD/DVD with all NZ articles and distributable images? *Should we provide a guide for schools on updating articles (perhaps asking them to avoid do an article about the school) for class projects. *Does Wikimedia New Zealand plan to install servers in New Zealand? ===Chapter Questions.=== *Why might we want to setup a local chapter? *If we setup a local chapter, what implication are there? *How does the chapter serve its members? They are paying for membership after all. *Is it actually possible for a Incorporated Society in New Zealand to transfer proceeds of donations to a US based organisation? *Should we have online AGM’s, Are online AGMs legal? *Where should we base Wikimedia New Zealand *Do we need office space? It seems unnecessary and expensive. *Should professional advice should be sought on issues such as public liability and defamation before we go ahead with any chapter proposal. ===Misc stuff=== *Do we enjoy editing wikipedia? *Any complaints? *Whats the Admin/User ratio at this meetup [[Category:Meetings/Meetup]] rkz0qealxmqtc6lf5ah7zvbe60j7wh2 10 31 50 2006-05-12T09:21:37Z NigelJ 2 Template - Meeting Date TBA wikitext text/x-wiki {| class="messagebox flag" style="border: 1px solid #8888aa; width:75%; padding: 0px; font-size:9pt;" |- |align="left"|[[Image:Symbol_opinion_vote.svg|left|50px]] |align="center"|'''Note:''' The meeting here has not yet occured, and does not yet have a set date, please feel free to discuss possible dates on the articles' [[{{NAMESPACE}} talk:{{PAGENAME}}|talk page]], however, please feel free to register your interest. |- |}<includeonly>[[Category:Meetings/Date TBA|{{PAGENAME}}]]</includeonly> efx62uyqyikkzxwc8nd0a1vexpgigwb 14 32 52 2006-05-12T09:24:07Z NigelJ 2 New Cat wikitext text/x-wiki Meetings that do not yet have a set date, work should be done on these to set a date as soon as possible [[Category:Meetings]] 406p1a0ystlk6kbjbxh1l6besicuy4j 0 33 56 2006-05-12T09:28:24Z NigelJ 2 [[Meetings/Meetup]] moved to [[Meetings/25 Jun 2006 (Meetup)]]: Date Set wikitext text/x-wiki #REDIRECT [[Meetings/25 Jun 2006 (Meetup)]] ks5a4qc40o31t2qdd7npsdi8zswrlut 0 46 81 80 2006-05-13T00:55:43Z Brian New Zealand 3 <includeonly> wikitext text/x-wiki <includeonly>[[Category: Communications]]</includeonly> oxn97ipmen65vk7ab2k23gr8igfm8oa 0 47 83 2006-05-13T00:59:56Z Brian New Zealand 3 <includeonly>[[Category:Meetings]]</includeonly> wikitext text/x-wiki <includeonly>[[Category:Meetings]]</includeonly> be664kb9d9z7zmcs7u3wwug8kjji8il 10 48 105 101 2006-05-13T10:04:49Z NigelJ 2 Fix broken link wikitext text/x-wiki <br style="clear:both" /> {| align="CENTER" style="width:80%; background-color:#FFFFCC; border:2px solid #8888aa; padding:5px;" | [[Image:Wikimedia-logo.svg|80px|The Wikimedia Logo]] | <center>''This image is [[:en:Copyright|copyrighted]] by the '''[[m:Wikimedia foundation|Wikimedia foundation]]''' because it is an official logo of the Wikimedia foundation or one of its projects.'' '''''Notwithstanding any other statement on this page this image has not been licensed under the GFDL.'''''<br>'''&copy; & &trade; All rights reserved, Wikimedia Foundation, Inc..'''</center> |} jxza7638di5ordznv3voltyb7r6drhu 8 49 104 2006-05-13T05:15:51Z NigelJ 2 I think this change is needed wikitext text/x-wiki Wikimedia:Metadata aqjyis26zc570n3fe97qhl9o2gwc8ke 10 51 112 2006-05-13T23:14:04Z NigelJ 2 Legal Issues wikitext text/x-wiki {| class="messagebox flag" style="border: 1px solid #8888aa; width:75%; padding: 0px; font-size:9pt;" |- |align="left"|[[Image:Symbol_opinion_vote.svg|left|50px]] |align="center"|'''Note:''' There is a legal matter that requires research that concerns the text directly below, please see the [[{{{1}}}|article]] that explains the current legal situation and/or solutions. |- |} hjwi94gx0uko3ehi2o1s19pqtqxe679 0 52 133 117 2006-05-15T06:34:43Z NigelJ 2 /* Resolution */ - Resolved wikitext text/x-wiki ==Issue== The current issue is the legal status of minors (persons under 18) on an Incorporated Societies' committee. The reason why this is important is that it is important to protect the interests of the society, by been compliant with New Zealand law. This is due to the Companies Act stating that Directors of a company must be over 18, so it is possible/likely that there is a similar provision the the Incorporated Societies Act (1908) ==Action== [[User:NigelJ|Nigel]] has sent of a request to the Societies Registar to clarify the issue, and a resolution should be posted here within a weeks time. (Date: 14 May 2006) ==Resolution== The Ministry of Economic Development has advised that: <blockquote>We advise that any person under the age of 18 cannot be a member, therefore that would mean that they cannot hold a position of an officer of a society either.</blockquote> This means that the constitution needs to be altered to reflect this, as Wikimedia New Zealand is not legally formed, there is no committee to ratify the resolution of this issue. ==Reflecting Articles== * [[Draft Constitution]] may need changing if the resolution is in favour of not allowing minors to the board. [[Category:Legal]] omch6uz3cnkyv7spzkq1juwarugke6a 0 53 144 119 2006-06-25T07:44:46Z 60.234.154.241 /* Issue */ wikitext text/x-wiki ==Issue== It is possible that Electronic Meetings/AGMs are not allowed under New Zealand Law (Incorporated Societies Act (1908)), this could mean that a rewrite of the constitution is required. The reason why this is important is that it is important to protect the interests of the society, by complying with New Zealand law. ==Action== [[User:NigelJ|Nigel]] is currently monitoring the situation of the New Zealand Computer Society AGM/SGM which is discussing the matter, and should have results/minutes from this sometime during the week starting 15 May 2006. ==Resolution== ''There is no resolution as of yet'' ==Reflecting Acticles== * [[Draft Constitution]] will need changing if Electronic Meetings are disallowed, '''OTHERWISE:''' * [[Electronic Meeting Handbook]] needs to be created to reflect the current law [[Category:Legal]] tg4asriy86guhkljw0sxo9dpnjtq568 4 54 128 126 2006-05-14T03:08:11Z Brian New Zealand 3 Template wikitext text/x-wiki {{Wikimedia:Sandbox/leave this line}} f2nk9vo80h8j6zhv3qnson0fqkfkeyo 4 55 127 2006-05-14T03:07:44Z Brian New Zealand 3 Move sandbox into to own page wikitext text/x-wiki <center>This page allows you to carry out experiments. To edit, click '''[{{SERVER}}{{localurl:{{NAMESPACE}}:{{PAGENAME}}|action=edit}} here to edit this page]''', make your changes and click the '''Save page''' button when finished. Please revert to this message when finished.</center> <center>''Please do not place copyrighted, offensive or libelous content in the sandbox''</center> ---- kvb32n8dkaprm8cor39oou1ac1bv5kd 8 1162 1657 1656 2006-09-10T08:38:56Z Brian New Zealand 3 wikitext text/x-wiki * navigation ** mainpage|mainpage ** Draft Constitution|Draft Constitution ** Aims and Roles|Aims and Roles ** recentchanges-url|recentchanges ** helppage|help ** Contact|Contact 280np5474bgm75dsylgcilm96y2t88o 0 1465 1563 1562 2006-08-19T08:57:57Z Brian New Zealand 3 /* Principle of minimality */ wikitext text/x-wiki This document charts the objectives for each stage in the evolution of the constitution. ==Constitution for incorporation== The objective of this milestone is to produce a minimal constitution that is suitable for incorporation. ===Principle of minimality=== A minimal constitution narrows the scope of the constitution to the minimal set of functionality that is required to for the organisation to incorporate and function. The reason for drafting a 'minimal constitution' is to: * Make it feasible for the constitution to be drafted in a timely manner so that the process doesn't delay incorporation. * Minimise the potential for introducing loopholes in the constitution that can be abused in yet unforeseen ways. * Avoid artificially pre-supposing how the organisation will operate thereby constraining the future evolution of the organisation. ===Requirement=== The Incorporated Societies Act 1908 requires every incorporated society to have a set of rules. The rules set out how the society is run. The Incorporated Societies Act 1908 sets out certain matters that must be included in the rules of a society. Rules will usually contain additional matters specific to the administration of a particular society. Any other matters can be included in a society’s rules, provided they are not inconsistent with the Incorporated Societies Act or general law. Well drafted rules will contribute to the smooth running of an incorporated society. The rules should be detailed, clearly expressed, and unambiguous/certain. Poorly drafted rules may lead to disagreements over how the rules should be interpreted and whether or not the society is operating in accordance with its rules. The Act requires that the following matters are included in a society’s rules: * Name of the society * The objects (purpose) of the society * How people become a member of the society * How people stop being a member of the society * How the rules can be changed * How meetings will be held (including how to notify members of meetings and voting rights at the meeting) * Appointment of officers (for example the treasurer) * Control and use of the society’s common seal * Control and investment of society funds * Powers of the society to borrow money (if any) * How the society’s property will be distributed if it is wound-up or dissolved. It is important to cover all of these matters. ==Outlined below are some issues that should be considered when drafting a set of rules for a society. Both the mandatory requirements above, and some additional rules that may be useful, are covered.== ===Name of the society=== The name of the society must be included in the rules. * The name must end with the word "Incorporated" * The name of a society cannot be the same or nearly the same as any other incorporated society or other registered organisation (this includes companies). The only way around this exception is if you obtain the consent of the other organisation to use the name. ===Objects (purpose) of the society=== All societies must set out their objects in their rules, i.e. what is the purpose of the society. * The objects can be specific e.g. renovating a school swimming pool or more general e.g. promoting education in New Zealand * Ensure that all possible current and future activities of the society will be covered by the objects clause. It could include a general statement allowing the society to do anything necessary to further the society’s aims * The purpose of the society must be lawful * An incorporated society cannot have an object that allows financial gain for members. ===How people become a member of the society=== The rules must set out who can be members and how they can become members. * Rules should specify the administrative steps to become a member e.g. do people need to apply in writing? Must an existing member nominate new members? Can they apply at any meeting of the society? Are membership forms and membership fees required? * Will the society have different types of members e.g. active members, life members or honorary members? * Where a society has different types of members, consideration should also be given to whether different types of members should have different voting rights * Can the society refuse to admit a person as a member, and if so, in what circumstances? ===How people stop being a member of the society=== The rules must set out how membership to a society can be ended either by an individual member or by the society. * Rules should set out the processes for ending a membership by a member e.g. can a member resign simply by telling the secretary or does it need to be in writing? * Rules should provide how the society can end the membership of an individual, who should have authority to do so and in what circumstances e.g. non-payment of subscription/fees, behaviour that brings the society into disrepute * Should there be a right to appeal a decision of the society to end a person’s membership? ===How meetings will be held=== A general meeting is a meeting that all society members are invited to attend. The rules must set out how general meetings are called, run and voting procedures. * How members are notified of a general meeting e.g. does notification need to be in writing? What sort of notice period is required. * How the meeting will be run e.g. number of members required to make a quorum, who can propose agenda items and how. * Voting rights at the meeting e.g. life members have 2 votes, while ordinary members have 1. The rules may also cover * Whether there will be different types of general meetings * Annual general meetings - usually where office holders and committees are elected, accounts are considered, the year's activities reviewed and plans made for the year ahead * General meetings held on a more regular basis (e.g. monthly) *Special general meetings - called when required to deal with a particular matter or to discuss urgent business (e.g. alternation to the rules) * Other types of meetings that the society may wish to hold e.g. committee meetings. ===Appointment of officers=== The rules must specify how officers will be appointed. Most rules provide for the election of officers at the annual general meeting. Some societies provide that the officers are appointed on a rotating basis amongst the members. * The officers usually consist of a Chairperson, a Secretary and a Treasurer * The Chairperson convenes meetings of the society and ensures that the rules are followed * The key roles of the Secretary are to keep a register of members, prepare notices for general meetings, keep minutes of all meetings, and keep the official stamp or common seal of the Society in safe keeping * The role of the Treasurer is to keep proper financial records, to bank all money received by the Society; to pay all accounts, to prepare annual accounts, and to file the annual accounts with the Registrar of Incorporated Societies. ===Control and use of the society’s common seal=== All societies must adopt a common seal on incorporation. The rules of the society will set out when the common seal should be used and how. Generally it is used on legal documents and contracts that the society enters into. A common seal is usually a rubber stamp that includes the name of the society and the words "common seal". All societies must adopt a common seal on incorporation. The rules of the society will set out when the common seal should be used and how. Generally it is used on legal documents and contracts that the society enters into. A common seal is usually a rubber stamp that includes the name of the society and the words "common seal". ===Control and investment of the society’s funds=== The rules must specify how the society’s money will be managed. * Rules should cover who has responsibility for the society’s cheque book, who can sign cheques, who will maintain the financial records, who will collect money owing to the society etc * If the society will have surplus funds to be invested, the rules must specify the types of investments are permitted. ===Powers of the society to borrow money (if any)=== If there is a possibility that the society will borrow money in order to achieve its objects, a rule regarding how money can be borrowed must be included. ===How the society’s property will be distributed if it is wound-up or dissolved=== The rules must contain a provision outlining what should happen to any surplus assets of the society in the event that it is wound up or dissolved. Consideration should be given to whether surplus assets will be distributed amongst the members or to other societies, perhaps with similar objects or activities. ===Additional rules=== Other rules that may be useful are included below. This is by no means a comprehensive list off rules that a society can adopt. * Membership fees * Registered office * Copy of rules * Management of the society *Financial year ==Constitution Future directions== This is were we describe changes we want to see in the constitution post-incorporation. Ideas listed here can be considered as soon as incorporation is complete. ==Source== This page is sourced from [http://www.societies.govt.nz/cad-docs/F/FS_Draft_Rules.html] [[Category:Legal]] jvo2eu5sdaqgo4or73q36gsho3ekzok 0 1466 1567 2006-08-19T09:45:50Z Brian New Zealand 3 wikitext text/x-wiki Once a society is incorporated it must be run lawfully and in accordance with the Incorporated Societies Act 1908 (the Act). Information on these obligations, and what happens if they aren’t met, is provided below. A copy of the Act and Regulations can be viewed on online for free at www.legislation.govt.nz, or can be purchased from some bookstores. Its recommend that people involved in running a society (particularly the society’s officers) obtain a copy of the Act and become familiar with its contents. When new people are elected to run the society, it is important for the outgoing executive to provide information about how to run the society. ==Lawful Activities== As with any person or organisation, an incorporated society must comply with the laws of New Zealand. This includes not undertaking criminal activities, meeting any tax obligations and complying with any government agency requirements that may apply to the society’s activities: * For information about a society’s tax obligations, refer to the Inland Revenue Department www.ird.govt.nz * Contact the Department of Internal Affairs for information about running events involving gambling (for example housie) or applying for community grants www.dia.govt.nz * Contact your local council for information about running events and compliance with local bylaws, for example holding a street fair * For information about selling liquor at society functions, refer to the District Licensing Agency associated with the District or City Council nearest to where the event will be held. ==Activities in accordance with the rules of the society== One of the advantages of being an incorporated society is that the society has a set of rules that determine how it should be run. ===Holding Meetings=== Societies must hold meetings. Where all members of the society are invited to attend a meeting, it is called a general meeting. Depending on the structure of the society, it may also hold committee or sub-committee meetings to deal with specific issues. Ordinary meetings are held when members of the society get together to participate in society activities. ===General meetings=== An incorporated society is required to hold at least one general meeting a year, at which the members approve the society’s annual financial statement. This meeting is usually known as the annual general meeting (AGM). In addition to approving the annual financial statement, the meeting will elect officers (e.g. a secretary) and approve any necessary rule changes. A society’s rules may allow for other general meetings to be held during the year e.g. special general meetings which may be required if there is a need to consider some urgent or important matter that cannot wait until the next AGM. The society’s rules are required to set out several matters with respect to general meetings: * How notice of a general meeting should be given to members * How business at a general meeting is to be conducted e.g. requirements for proposing resolutions or nominating people for election * How members may vote. If these rules are no longer appropriate, they should be amended. An amendment to the rules is not valid until registered by the Registrar. Until then the existing rules must be followed. There are a number of commercial publications available from bookstores that deal specifically with how to run a meeting, including taking minutes, recording resolutions and how to debate issues. ===Restrictions on money-making activities=== An incorporated society is a non-profit organisation. The Act specifies that a society must not undertake activities for financial gain (referred to in the Act as "pecuniary gain"). Financial gain is making a profit with the intention of passing that profit on to some or all of its members. A society may, however, make money e.g. through entry fees or other fundraising, and retain that money and use it to further its objects. The Act specifically provides for several situations that may otherwise be considered financial gain: * The property of a society can be divided amongst its members when the society is dissolved * If the society is established to protect or regulate a trade, industry or similar undertaking that the members are involved in. The society itself cannot take part in the trade, industry or similar undertaking * Members of a society can receive a salary as an employee or officer of the society * If the member would have been entitled to the financial gain whether or not they were a member of the society * Members of the society can compete with each other at members’ only society events for trophies or prizes, other than money prizes. If the society is found to be engaging in operations involving financial gain, both the society and the members are liable to be prosecuted and fined. In addition, all members involved can be personally liable for any debts and obligations incurred by the society. ===Entering Contracts=== An incorporated society is a separate legal entity. It can enter into a contract as if it were a natural person i.e. an individual. The Act provides some specific requirements for a society entering into a contract: * If the contract is the type of agreement that would need to be in a deed if it was between individuals, then the society must also have a written contract and it will need to be executed under seal. For example, an agreement to sell or buy land * If the contract is the type of agreement that would need to be in writing if it was between individuals, then the society will also need a written contract signed by a person (usually an officer) with the express or implied authority of the society * If the contract is the type of agreement that would not need to be in writing if it was between individuals, then the society is not required to enter into a written agreement if it is entered into by a person (usually an officer) with the express or implied authority of the society. Societies should consider the following when entering into a contract: * Is the purpose of the contract authorised by the rules and objects of the society? The rules may allow a society to borrow money, but is the money going to be used for a purpose covered by the objects of the society? * Who is authorised to enter into the contract on behalf of the society? ===Maintaining a register of members=== The Act requires that every society keep a register of all its members. For each member the register should record: * Name * Address * The date they became a member. The Registrar can require a society to provide a list of all members, verified by an officer of the society. In addition to maintaining a register of members, societies should consider what other types of information or records they need to retain. This may be affected by the size, structure and activities of the society. ===Record keeping=== Documentation that should be retained to enable a society to complete its financial records would include: * A numbered receipt book and duplicate copy * A bank deposit book * All current and used cheque books * All bank statements * All invoice and payment authorisations * A receipts and payments journal * A petty cash payments book. All these items are readily available from a commercial stationer. ===Common Seal=== All societies must adopt a common seal on incorporation. The rules of the society will set out when the common seal should be used and how. Generally it is used on legal documents and contracts that the society enters into. A common seal is usually a rubber stamp that includes the name of the society and the words "common seal". Contact a commercial stationer for information about ordering a seal. ===Creating a branch=== A society that has members in a number of regions may want to establish branch societies. The Incorporated Societies Amendment Act 1920 sets out the procedure for incorporating branches. This procedure is generally the same as the procedure for incorporating a new society. A society may submit an application to incorporate just one branch, or a number of branches may be incorporated as a group. In either case there must be a minimum of 15 members in each branch, a majority of whom consent to the application for incorporation. Where incorporation is sought as a group, the majority of each branch within the group must consent to the application. ===Meeting ongoing filing requirements=== A society is required to meet ongoing filing requirements with the Registrar. ====Annual financial statements==== Every year an incorporated society is required to register a copy of its annual financial statement (accounts). Failure to do so can indicate that the society is no longer operating and the Registrar may take steps to remove it from the Register. If the incorporated society is removed from the register it will no longer be a separate legal entity. =====Information in the financial statements===== Under the Incorporated Societies every incorporated society must file a certified copy of its annual financial statement with the Registrar. The annual financial statement will include the following information: * The income and expenditure of the society for the previous financial year * The assets and liabilities, as at the close of the financial year * All mortgages and secured loans of any description, affecting any of the property of the society, as at the close of the financial year * The society's full name * The financial year that the financial statement has been prepared for. When filing the paper document, an officer of the society must certify that the financial statement was submitted to and approved by the members of the society at a general meeting. The wording for this is provided on the Financial Statement coversheet. Alternatively, the following wording should be attached or endorsed on the financial statements: "I certify that this financial statement has been submitted to and approved by the members at a general meeting ...............................(society name)<br> Held on the ...... day of............................. 20..<br> <br> Signed........................................................<br> Name.........................................................<br> Office held.................................................." =====Auditor===== The Act does not make a society appoint an auditor UNLESS the rules require an auditor be appointed. Depending on the complexity of the society’s finances, it may be desirable for a society to appoint an auditor. An auditor does not need to be a member of the Institute of Chartered Accountants of New Zealand, but a qualified person is preferable. ===== Why is it important to file financial statements?===== Failure to file a copy of the annual financial statement may indicate to the Register that the society is no longer operating. The Registrar may then take steps to dissolve (remove from the register) the society. ====Alteration to rules==== Alterations to the rules of a society will not take effect until they have been registered and cannot be used to run the society. This includes changing the name of an incorporated society. ===Updating address and organisational details=== Changes to the registered office must be notified to the Registrar. To ensure that the Registrar can readily contact a society, it is important to advise the Registrar if the society’s address for communication changes. Annual financial statements can be filed online at www.societies.govt.nz, along with changes to address or organisational details. You will need the registry key to access online document registration services for your society. Visit our online Information Library for more information about registry keys. ==See also== [[Constitution planning]] ==Source== This page is sourced from [http://www.societies.govt.nz/cad-docs/F/FS_Draft_Rules.html] [[Category:Legal]] add3el7s9pn5g13th03pda23tvrbu34 0 1542 1655 2006-09-10T08:37:30Z Brian New Zealand 3 [[Aims & Roles]] moved to [[Aims and Roles]] wikitext text/x-wiki #REDIRECT [[Aims and Roles]] hcll9574102da9y0v01hxuaeop3ufye 4 1543 1659 1658 2006-09-10T08:50:40Z Brian New Zealand 3 Protected "[[Wikimedia:Copyrights]]" [edit=autoconfirmed:move=autoconfirmed] wikitext text/x-wiki All contributions to Wikimedia's Meta wiki are the property of the submiter unless otherwise noted (for example; the submiter may be posting public domain text or other text they were given permission to copy, modify and republish under our copyright terms). 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Y axslby9umpm7fl4ztc1ftdqou2ix71a 6 1607 1754 2008-01-02T21:14:29Z Brian New Zealand 3 Proposal for WMNZ wikitext text/x-wiki Proposal for WMNZ ecwjwd5qjk49n06ghbmebk2mlz3z1en 0 1642 1829 1828 2012-01-13T08:54:56Z Ruslik0 206 Protected "[[Main Page]]": Excessive vandalism ([edit=autoconfirmed] (indefinite) [move=sysop] (indefinite)) wikitext text/x-wiki ==<big><font color="red">'''This project is very out of date.'''</font></big>== {{Flags}} Wikimedia New Zealand is a proposed chapter of the [[wikipedia:Wikimedia Foundation|Wikimedia Foundation]]. The pages linked below are for planning and discussing the steps needed to formally create this chapter for Wikimedians living in New Zealand. A PDF file outlining the pros and cons of having a New Zealand Chaper can be viewed here [[File:Wmnzproposal.pdf]] * [[List of interested participants]] * [[Draft Constitution]] * [[Legal Issues]] * [[Todo List]] * [[Communications]] & [[Meetings]] * [[Aims & Roles]] * [[Contact]] asajcsfqbqjmlqhs44b6rgvfk8arp76 8 1655 1857 1852 2014-09-11T10:19:47Z Billinghurst 291 locked -> closed, to match naming within http://noc.wikimedia.org/conf/highlight.php?file=closed.dblist wikitext text/x-wiki <div style="border:3px solid #000; padding:1em;">'''This wiki has been closed (see [[m:Proposals for closing projects/Closure of nzwikimedia|discussion]]).''' If you are genuinely interested in planning the formation of a Wikimedia New Zealand chapter here, please communicate that [[:m:Wikimedia Forum|on Meta]].</div> 99ht4cv9va8rykwsez208qy2h0l7hq2 10 1664 1837 2012-02-15T13:43:16Z Quentinv57 253 init SoftRedirect template wikitext text/x-wiki [[file:redirect arrow without text.svg|↳|link=]]<span class="redirectText" id="softredirect">[[:{{{1}}}|{{{2|{{{1}}}}}}]]</span><br /><span style="font-size:85%; padding-left:52px;">This page is a [[w:Wikipedia:Soft redirect|soft redirect]].</span> qkyloy90njt3elh90bj6pm17tqqfg44 10 1665 1838 2012-02-15T13:43:27Z Quentinv57 253 init delete template wikitext text/x-wiki {|width="80%" align="center" border="1" rules="none" cellpadding="2" style="clear:both;width:80%;margin:0.3em auto;border: 1px solid gray;background: #ffbbbb;padding:2px;font-size:small;" |- | [[Image:User-trash-full.svg|32px|poubelle]] | '''This page is a candidate for speedy deletion.'''<br />If you don't want this page to be deleted, please explain why on this page.{{#if:{{{1|}}}|<br />The given reason is: ''{{{1}}}''|}} |} <includeonly>[[Category:Candidates for speedy deletion]]</includeonly> jqgftzgyfmqnlwo4sy4kvrk9l15we1s 10 1696 1892 2015-08-03T23:36:27Z Flow talk page manager 317 /* Automatically created by Flow */ wikitext text/x-wiki @[[User:{{{1|Example}}}|{{{2|{{{1|Example}}}}}}]] ht62w5zp7ueoczj6k5jj4tnpk907kdj 10 1697 1893 2015-10-02T20:07:58Z Flow talk page manager 317 /* Automatically created by Flow */ wikitext text/x-wiki This post by {{{author}}} was moved on {{{date}}}. You can find it at [[{{{title}}}]]. e5j16chw2130kmdotptl65jvxa6lw5w 10 1698 1894 2015-10-02T20:07:58Z Flow talk page manager 317 /* Automatically created by Flow */ wikitext text/x-wiki Previous page history was archived for backup purposes at <span class='flow-link-to-archive'>[[{{{archive}}}]]</span> on {{#time: Y-m-d|{{{date}}}}}. njhr9sbh7lx81p2xfwikn7amdd3n1zn 10 1699 1895 2015-10-02T20:07:59Z Flow talk page manager 317 /* Automatically created by Flow */ wikitext text/x-wiki This page is an archived LiquidThreads page. '''Do not edit the contents of this page'''. Please direct any additional comments to the [[{{{from}}}|current talk page]]. nigyidinm7czjt0s9dq851dwhckapia 10 1700 1896 2015-10-02T20:07:59Z Flow talk page manager 317 /* Automatically created by Flow */ wikitext text/x-wiki This revision was imported from LiquidThreads with a suppressed user. It has been reassigned to the current user. 1pswkbcu7hauadd98nklgf3pku080ee 10 1701 1897 2015-10-02T20:07:59Z Flow talk page manager 317 /* Automatically created by Flow */ wikitext text/x-wiki ''This post was posted by [[User:{{{authorUser}}}|{{{authorUser}}}]], but signed as [[User:{{{signatureUser}}}|{{{signatureUser}}}]].'' gr9xg2oo9p9alcaf8usi587bcmsi65s 10 1702 1898 2015-10-02T20:07:59Z Flow talk page manager 317 /* Automatically created by Flow */ wikitext text/x-wiki Previous discussion was archived at <span class='flow-link-to-archive'>[[{{{archive}}}]]</span> on {{#time: Y-m-d|{{{date}}}}}. ccusakfp9y2sl227h5sbt4ok1ptcsxi 10 1703 1899 2015-10-02T20:07:59Z Flow talk page manager 317 /* Automatically created by Flow */ wikitext text/x-wiki This page is an archive. '''Do not edit the contents of this page'''. Please direct any additional comments to the [[{{{from|{{TALKSPACE}}:{{BASEPAGENAME}}}}}|current talk page]]. hd1xxik7k0u7gcb9oq9ddgh20zmhpy4